2025 Annual RCSC Annual Membership Meeting Important Dates & Deadline The Annual RCSC Membership Meeting will be held on Tuesday, March 11, 2025 at 6pm in the Sundial Auditorium. Members wishing to submit items for inclusion on the agenda must submit written materials to the Corporate Office (in-person or via email) in compliance with the following submission dates: • Friday, February 21 by noon - Motions to Revise to Corporate Bylaws • Friday, February 21 by noon - Any Other Motions requiring a membership vote • Wednesday, March 5 by noon - Completed Proxy Forms Due – Procedures & Form available online at www.suncityaz.org/forms/ Source: RCSC E-notification 1/10/2025 https://mailchi.mp/7f9e1c6e33e6/pre...1-9am-sundial-auditorium-7786878?e=f18f779945 # Additional Details RECREATION CENTERS OF SUN CITY, INC. CORPORATE BYLAWS Amended December 19, 2024 ARTICLE IV – MEMBERSHIP MEETINGS SECTION 1: ANNUAL MEMBERSHIP MEETING An annual meeting of the Members will be held each year. Written notice stating the place, day and hour of the annual meeting of the Members will be posted in RCSC Facilities and published in RCSC printed and electronic communication as determined by the General Manager at least sixty (60) days before the date of the meeting. With respect to amendments to the Bylaws, notice of any proposed amendment will be posted in RCSC Facilities and published in RCSC printed and electronic communication as determined by the General Manager at least ten (10) business days prior to a Membership meeting at which these changes will be considered. With respect to amendments to the Articles, notice of any proposed amendment will be posted in RCSC Facilities and published in RCSC printed and electronic communication as determined by the General Manager at least thirty (30) days prior to a Membership meeting at which these changes will be considered. Such notice will include the proposed changes to the Articles. MUCH MORE including quorum information ➡️ All Here: https://suncityaz.org/2012/03/28/corp-by-laws/ ➡️ VIEW 2024 Annual Membership Meeting Video Tap “Watch on YouTube “
The RCSC seems to be running a $600,000 deficit. We need people willing to help to gather proxies to insure we acquire a quorum so we, Members, can make motions that will hold our Board's feet to the fire. This is our first deficit in 15 years. We need to make sure it will be our last. Let us know if will help collect proxies!
Good suggestion, FYI! All promotion about the Annual Meeting needs to include how to be represented by a proxy if unable to attend! That could be a list of volunteer proxy collectors to contact, specific days & locations people could go to and all RCSC Exchange and board meetings in advance of Wednesday, March 5th, NOON. Also, collectors could be promoting the meeting, asking club friends and neighbors if they are going! If not, offer the proxy option! Reminder, per proxy procedures: 4. Signatures can be obtained on RCSC property. About Quorum and Proxies ARTICLE IV – MEMBERSHIP MEETINGS SECTION 3: MEMBERSHIP QUORUM A quorum for any Membership meeting must consist of not less than five hundred (500) Members in good standing represented at the meeting in person or by proxy. The maximum number of proxies for any one member is twenty-five (25). Once a quorum has been established for any meeting, the quorum must be maintained to conduct business. If, however, such quorum will not be present or represented at any meeting of the Members, the Members entitled to vote at such meeting will have the power to adjourn the meeting without notice other than announcement at the meeting. Once a quorum has been established for any meeting, appropriate business may be conducted and decided by a majority vote of Members present unless otherwise required by the laws of the State of Arizona or Articles. Proxy Deadline 2025 Annual Membership Meeting Wednesday, March 5 by noon - Completed Proxy Forms Due – Procedures & Form available online at www.suncityaz.org/forms/ Recreation Centers of Sun City, Inc (RCSC) Proxy Request and Procedure – Members https://suncityaz.org/wp-content/uploads/2023/10/Proxy-procedures-Revised-2023-Oct.pdf RCSC MEMBER PROXY - General https://suncityaz.org/wp-content/uploads/2025/01/FORM-Proxy-Form-General-Revised-Due-2025-03-05.pdf
Besides the budget issue, is there any specific item people are looking to advance during the meeting? Can make getting proxies easier to get if folks know what the hot topic items are. Is there any promotion being conducted so members know this is happening and how important it is for members to attend?
Eyes Open Can we get a current RCSC “Member Proxy - General” form that has the correct date (March 5, 2025) on the form when it has to be turned in. The date on this form you sent out has (Wednesday March 6, 2024) Please let us know and thank you for your help
Corporate will definitely need to update that! It’s what they provided in the E-notification forms link. I’ll send an email advising.
Eyes Open ok the form has been changed to the correct date March 5, 2025 and below is the link I just went to and it’s changed now. Thank you for your help https://suncityaz.us10.list-manage....b001c5179fefc4e0a7&id=6697846bda&e=0cf93ab98f
