Next Annual Meeting is March 11, 2025, 6:00 pm, Sundial Auditorium

NOW is the time to begin researching for the Annual Meeting!!

NOW is the time to begin education of Members about the Annual Meeting; why it's held, what the success rate is, what can Members do at these meetings.

Bill - can you educate us on the history?
Tom - can you educate us on the details of motion making?

I think most of those you read these know that Jean Totten is One Day at a Time. I'm going to stop writing it on every post I make.

 

Not much education needed Jean. Since our beginning documents were formed, members voices were always factored into the equation. Along with board meetings, membership meetings were held quarterly till 2012/2013. Until the end of 2009 the quorum was set at 100 members and if there weren't 100 members for the meeting, they just held the board meeting (the meetings were scheduled back to back). The value of the quorum being set that low was the board seldom engaged in dumb decisions because they knew push back was inevitable and immediate.

The higher threshold for a quorum set at 1250 members resulted in not holding a membership meeting. I was on the board when it changed to one annual meeting per year in hopes my fellow board members would agree to change it to a more attainable number (500). The first year we held it was a nearly 7 hour Saturday, spending a fair amount of money on entertainment and food to entice members to come. If memory serves me, there was something in the neighborhood of 500 members who stopped by during the full course of the days events.

We didn't meet the quorum and the board refused to budge on lowering the requirement. It was frustrating because they didn't appear to care if members had a voice. It wasn't until the shit hit the fan and Karen was fired and we reached the 1250 members in attendance and with proxies to actually hold a meeting. And many of us remember, just how poorly that worked out with the "lost video."

It's been a long slow, agonizing drive to claw back to a manageable 500 member quorum number and even that is difficult attain. It all starts with education and frankly we are a long way from being where we need be in that vein.

 

Wonder what happened to make members not care and even free food and entertainment didn't make a difference?

 

Just like years in the past, I believe all motions will be required to be submitted to corporate a certain number of days before the actual meeting so that those motions can be publicly posted and everybody knows what the meeting will be about.

Now, as a personal opinion, I'm not sure I agree with that policy because by the time the Members find out what is on the agenda, it's too late to offer a motion that would perhaps offer another opposing option, although an amendment could be offered to the original motion, but it could also possibly trigger a need for a completely different motion, if the offered motion is passed?

But regardless of the current rules, it's time for the Members to step-up, put their thinking caps on and offer their own amendments. Stop just complaining on social media and at least try to something about it.

I would think that all those Members who signed the Recall Petition would also have a remedy for their concerns?

This is from the March 12, 2024 Annual Membership Meeting:

Motions for Change to the Articles of Incorporation had to be submitted 33 days before the meeting.

Motions to Revise the Bylaws had to be submitted 19 days before the meeting.

Any other motions requiring a membership vote had to be submitted 19 days before the meeting.

Proxy Forms had to be submitted 7 days before the meeting.

 

Based on recent events, is there an amendment that you could might think of creating that we could use as an example here and for me to post on FB?

 

How about a motion that would not require that both the Chair and Co-Chair of committees be required to be Directors? Why can't we allow, with approval of the Board, to allow Members of the community to serve as Co-Chairs?

Many Members of our community have had life-long careers within the scope of a committee’s specified task, and rather than having that committee chaired by two Directors who may have little to no real experience in that topic, the knowledge and experience of a well versed co-chair would be an invaluable asset.

Proposed amended rule to read:

SECTION 2: COMMITTEE CHAIR AND Co-CHAIR

All committees shall have a Director as Chair and Co-Chair. The Chair shall be a Director who shall be approved by the Board in January each year. The Co-Chair may be a Director, or a Member based on their approval by the Board. If a Chair or Co-Chair is unwilling or incapable of satisfactorily performing the responsibilities, they may be removed from his/her position as Chair or Co-Chair by a ballot vote of a majority vote of the Board (5). The Committee Chair and Co-Chair shall conduct committee meetings unless unavailable, then another Director may do so. The Committee Chair, or Co-Chair in the absence of the Chair, shall be responsible for presenting committee recommendations to the Board.

 

Just freaking WOW!

I said before the jig has been up for a long time, it's Josie. I still think board members are involved in too many things and not allowed to focus on the 'Big picture" like you stated. A hospital for example has smaller meetings within each department that report up to the board on CEO board day. The director of each department goes to the board meeting and gives a report eg, the ED, CardioPulm, Maternity, NICU etc. Many hands make the work load light. And you may be surprised, more people may want to get involved if it doesn't involve being similar to a full time job. Judging from the schedules of our board it is almost a full time job. Been there, done that.

Josie P, Mar 16, 2024

 

Shouldn't it read:

SECTION 2: COMMITTEE CHAIR AND Co-CHAIR

All committees shall have a (DELETEDirector as )Chair and Co-Chair. The Chair shall be a (DELETEDirector ) MEMBER who shall be approved by the Board in January each year. The Co-Chair may be a Director, or a Member based on their approval by the Board. MEMBERS should have background in the Committee that they are chairing. If a Chair or Co-Chair is unwilling or incapable of satisfactorily performing the responsibilities, they may be removed from his/her position as Chair or Co-Chair by a ballot vote of a majority vote of the Board (5). The Committee Chair and Co-Chair shall conduct committee meetings unless unavailable, then another Director may do so. The Committee Chair, or Co-Chair in the absence of the Chair, shall be responsible for presenting committee recommendations to the Board.[/QUOTE]

 

This was just a suggestion that you requested.

Please feel free to submit and offer your preferred motion at the next membership meeting.

 

So similar to my suggestion from March. See what hate does? The hate towards me is so intense that any suggestion I may give is ignored, yet when someone else comes up with pretty much the same concept it's freaking genius.

Pearson's statement about something he had in his mind I said but he never could prove it because I never said it has come to fruition.

 

I suspect this is nothing new and has been bounced around for many, many years?

It just makes sense to me that everything doesn't or shouldn't be controlled strictly by the Board or RCSC.

Committees are for the benefit of the Members to make recommendations, so how about giving them a little more authority within the committee without having 2 Directors always pushing their agenda?

 

Ya think? You will be shut down because of this:
I still think board members are involved in too many things and not allowed to focus on the 'Big picture" like you stated. tA hospital for example has smaller meetings within each department that report up to the board on CEO board day. The director of each department goes to the board meeting and gives a report eg, the ED, CardioPulm, Maternity, NICU etc. Many hands make the work load light. And you may be surprised, more people may want to get involved if it doesn't involve being similar to a full time job. Judging from the schedules of our board it is almost a full time job. Been there, done that.
Josie P, Mar 16, 2024

Did a search on here. first time in March by me, then you. That's it.

Found this little ditty right below my post:
↑
I said before the jig has been up for a long time, it's Josie.

Then change your screen name.

Linda McIntyre, Mar 16, 2024Report
#32LikeReply
eyesopen and FYI like this.

Well how do you suppose I was able to change my screen name?

Let the real games begin.

 

Wouldn't it be nice if we had a community space where more than 10 members could congregate without first having to get permission from the RCSC to use the space.

We could gather and talk about the upcoming membership meeting and if there were any issues we wanted to make motions on, without the watchful eyes and ears of big brother!

 

He has eyes and ears everywhere that all report back to him.

 

Maybe all the dog lovers in Sun City would let us use the Indoor Air Conditioned Dog Club building after it's built!

 

They are very nice people, I am sure they would share. That was Kat's baby right?

 

RCSC has community facilities that should be available to members.

In addition to BFDG, the RCSC Ukulele Club at Fairway is an option, too. They recently hosted a West Valley “Jam,” with 100 musicians attending in their assigned club room!

Might consider non-RCSC venues to encourage more open discussion. In my experience with community advocacy in other states, churches are very willing to accommodate meetings and host events.

Sun City is much more than RCSC.
They appear to be the big kid on the block, but they’re not the only kid!